Let’s get started: Planning and Preparing
Fundraising can be a great way to make educational travel more affordable and instill valuable lessons in your students. It helps students build communication, organizational and teamwork skills, and it allows them to walk away with a sense of pride in their accomplishments knowing they are contributing and working towards something they want!
But with so many options, getting started can be tough. But don’t worry – you’re not in this alone. We’re here to walk you through how to get started and provide all types of fundraising ideas so you can create a custom plan that works best for you and your travelers!
1) Setting goals
Before diving into the different fundraisers you can do, let’s take a step back and figure out your goals. Some questions you should consider include:
- How much do you want to raise?
- What types of fundraising activities do you want to do? Group activities? Individual activities? Product sales?
- Would your travelers be more excited for one of the fundraising types over the others? (It’s important that they buy into the activity too.)
- How long do you want the fundraising effort to last? Should it be ongoing for a few months or do you want to shoot to knock it all out with one or two events?
2) Managing the money
Before money starts coming in the door from fundraising activities, you should have a plan set up for where it will be saved and how it will be distributed. A couple things to think about here are:
- How will you divide up any money that’s raised? Will it be split equally between travelers, set up scholarships to put the money toward classmates who may not be able to go otherwise, or use it to pay for special on-tour activities?
- Have at least two people share the job of handling funds.
- Keep track of everything. This will help when you’re ready to divide up the funds.
- Put the funds in an account. Many schools have a club account in which you can deposit money.
3) Choose a leader
Someone should be in charge of fundraising—but that doesn’t mean it has to be you:
- Ask a parent to take the lead or even pick a student to take responsibility.
- You can also form a committee and simply oversee it.
Once you get the chance to think through the above three points, you are on your way to successful fundraising!
Tune in next week where we will cover more of the different fundraising activities you can consider for you and your group! (In the meantime, feel free to check out our page on scholarships, grants and more fundraising resources.)